Send a General Email Message

1. Click on the Communications tab

2. Select Create a message

3. Ensure only Email is selected
   (Text might be selected as default if this is the default option set in Communications - System Options)

4. If you don't wish to send the email straight away, select Schedule message and select the required date and time
   Note that it is not currently possible to add attachments to Scheduled messages

5. Click on the address book to select the Recipients

6.  

   1. Using the appropriate tabs, select the individual recipients

   2. or select via Classes, Year Groups, Cohorts, Staff as required

   3. Select Include leavers, if required

7. Click Done

8. Enter a Subject

9. Type the Message text

10. The Email message can be formatted using the Bold, Italics, Underline, Alignment, Bullet points or Font size

11. Use the Insert hyperlink button to insert links to web pages such as www.scopay.com

12. Click on the paperclip to attach a document. A warning will be displayed if the file you are attaching is too large. 
    For good practice we recommend the following:

13.  

    1. Save any attachments in pdf format

    2. Reduce the file size by reformatting any large photos or other images

    3. As a guide, try to keep the file size less than 2MB

    4. Attach up to a maximum of 5 files

    5. Ensure that the total of all attachments is not greater than 20Mb, otherwise they will fail to send

14. Email contact priorities is set to Priority 1 only by default.  To change the priority, click on Email contact priorities.

15.  

    1. Select the required priority level

    2. Click OK

16. Click Send

17. The contacts with email accounts configured will be displayed

18. Click on any line to read the message, if required

19. Deselect any recipients in the Send column, if required

20. Click OK and click OK

21. The email message will be sent and a list of any accounts without an email address in SCO will be displayed

22. If required, click the Export to Excel button to create a list of names in Excel

23. Click Done