Creating a General Email and Text Message

1. Click on the Communications tab

2. Select Create a message

3. Ensure Email and Text are both selected
   (Email might be selected as default if this is the default option set in Communications - System Options)

4. If you don't wish to send the messages straight away, select Schedule message and select the required date and time
   Note that it is not currently possible to add attachments to Scheduled messages
   
   

5. Click on the address book to select the Recipients (select the individual recipients, or select via Classes, Year Groups, Cohorts, Staff)

6. Select Include leavers, if required

7. For an Email message (if you don't wish to send an Email message, deselect this option):

   1. Enter an Email Subject

   2. Type the Email Message

   3. The Email message can be formatted using the Bold, Italics, Underline, Alignment, Bullet points or Font size

   4. Use the Insert hyperlink button to insert links to web pages such as www.scopay.com

   5. Click on the paperclip to attach a document. A warning will be displayed if the file you are attaching is too large. 
      For good practice we recommend the following:

      1. Save any attachments in pdf format

      2. Reduce the file size by reformatting any large photos or other images

      3. As a guide, try to keep the file size less than 2Mb

      4. Attach up to a maximum of 5 files

      5. Ensure that the total of all attachments is not greater than 20Mb, otherwise they will fail to send

   6. Email contact priorities is set to Priority 1 only by default.  To change the priority, click on Email contact priorities.

1.  

   1.  

      1. Select the required priority level

      2. Click OK

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