To enter Opening Balances for Dinners

1. Click on the Dinners tab

2. On the right side of the screen click Select mode

3. Select Set balances

4. Select Yes to confirm

5. The column to the right of the pupil name now displays as 0.00 (instead of Payment)

6. Overtype this figure with the balance for each pupil:

   • For a positive balance, e.g. for a credit of £4.00, type 4.00 and press Enter
     This will be displayed as Paid: 0.00 Credit: 4.00

   • For a negative balance, e.g. for debt of £2.00, type -2.00 and press Enter
     This will be displayed as Paid: 0.00 Owing: 2.00

7. Complete the balances for all pupils in each class

8. Click Select mode

9. Click Standard mode. The Payment button will now display again

10. For audit purposes, we recommend that you generate and print the Dinner money statement report as a record of the brought forward balances
    To generate the report:

    • Select the Reports button on the right hand side

    • Select Dinner money statement

    • Ensure that Today is selected

    • Select Display summary only

    • Click OK

    • Check that the Grand Total on the last page reconciles with the total balance carried forward from your previous system

    • Print this report as a record of the balances, if required

For further help with the Dinner Money module see also:

SCO Modules

FAQs