Retrospective Income

Update the Setting in System Options

1. Click on the Configuration tab

2. Click on System options

3. Click on Income

4. Enter the number of days as a Transaction effective date limit (days), e.g. 30 days would allow users to backdate transactions up to 30 days ago, but no more.

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Note that you can set this value back to 0 days once the financial year end process is complete to prevent users backdating further transactions and changing data.

Once the number of days has been set, you will have the option to set a Payment effective date via various areas of income and expenditure.

Income tab

Using Income buttons or Miscellaneous Income, at the transaction stage, tick the box to Enable the Payment effective date. Select the required date. Complete the transaction.

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Expenditure tab

When entering Miscellaneous expenditure or Payment to supplier expenditure via the Expenditure tab, at the transaction stage, tick the box to Enable the Effective date. Select the required date. Complete the transaction.

Trips and events, Dinners or Extended day tab

When entering income via the Trips and Events, Dinners or Extended day tab at the transaction stage, tick the box to Enable the payment Effective date. Select the required date. Complete the transaction.

Report on transactions with an effective date

Retrospective transactions will show on the following reports:

• Income and expenditure summary report

• Cost centre ledger

• Bank statement reports

• Finance summary report

For further help see:

SCO Modules

FAQs