Places available

If places on the trip are restricted, enter the number of Places available.  Once the final place has been taken online, the trip will no longer be available to other pupils

Allow overpayments 

You can select to Allow overpayments.  This might be to allow parents to pay more than the trip amount for extra items, or for voluntary donations

Bank account to be used

Check that the Bank account to be used is one that has been configured for online payments - see Configure Bank Accounts for Online Payments

Trip available online

Tick Trip available online

Select the pupils

You will now see two lists of pupil names - one on the left and one on the right

Only select pupils on the left OR the right

• Select pupils from the left list only if they are going on the trip and owe the money
  This will show online as money owing - see the France trip example below

• Select pupils from the right list only if the trip is an optional trip for which they are eligible
  This will show online as an Optional trip with the Total cost not as money outstanding - see the example London trip below

Open

Note that selecting pupils on the left AND the right will treat pupils as though they are on the trip and will show as money owing online

Account codes

If using a Local Authority’s ePayments or gateway (Hampshire, Portsmouth, Southampton, or Surrey), enter the appropriate Account codes
This will enable the Local Authority to assign the online payments to the correct accounting codes
If you have your own bank account and associated VMS account, it is not necessary to select Account codes

Minimum online payment

Enter a Minimum online top-up (the minimum amount the parent can pay on checkout)
Schools sometimes set a minimum amount to help reduce the cost of transaction charges
Leave as 0.00 if no minimum is required

Forms

To add a form for parents to complete online, for example to give consent, click Save and configure forms

Follow the steps on the Create a form page.