Configure the Bank Account for Pre-Payment Accounts (General, Lettings or Cashless Catering)

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Useful Information

General Pre-payment Account
The General Pre-payment Account can be used to store funds onto a pupil's account to pay for future purchases of items such as trips, uniform, etc.
The pre-payment account can also be used to hold any refunds for re-allocation at a later date.
The funds are held in a dedicated cost centre - School bank
To use this option ensure School bank is in a bank account that has been configured for online payments.

Cafeteria Pre-payment Account
For schools linking to a third party Cashless Cafeteria system, ensure that the Cafeteria bank cost centre is in a bank account that has been configured for online payments.

Lettings Pre-payment Account
The Lettings Pre-Payment Account can be used to allow Hirers to put funds on account to pay for future Facility hire and Lettings invoices.
Ensure that the Lettings pre-payment account is in a bank account that has been configured for online payments.



Configure the Bank Account for Pre-Payment Accounts
(General, Lettings or Cashless Catering)

To configure the General, Cafeteria or Lettings pre-payment accounts:

  1. Click on the Configuration tab

  2. Click on Banking configuration

  3. Select Bank accounts/cost centres

  4. Select the Pre-payment accounts tab

  5. Check that the School Bank cost centre, the Cafeteria bank cost centre and/or the Lettings cost centre are in a bank account that has been configured with a payment gateway (VMS or a Local Authority ePayment Gateway)

  6. Click Done



See also Configure Pre-Payment Accounts for Online Payments



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