Set up a Rotating Menu Cycle on SCOPAY

Follow the instructions on this page, or download a copy of the Guide:

1. Create a Menu

• Log in to scopay.com/UserWebapp using your normal SCO login (email address and password)

• Select Configuration

• Select Dinner money menus

• Select Add Menu

• Add a Description

• Select a Valid from date

• Select a Valid to date

• Change the Meal cycle start date, unless your menu week starts on a Monday

• Add in a Meal description footer, if required
  The footer will show as part of each day’s menu choice

Open

2. Select the Meal Codes

• Select the Meal codes tab

• Tick the Available box against those meal codes that will be offered as part of this particular menu cycle

• The tick box selections are automatically saved as you move on to the next tab, or exit the screen

Note that all meal codes set as Available online in SCO will be displayed to SCOPAY users, but only those selected as Available here can have descriptions / images attached.

3. Add the Meal Cycle

• Select the Meal cycles tab

• Select Add meal cycle

• Add in a Description for your first meal cycle e.g. Week 1

• Select Save

• Select OK, when prompted that your meal cycle has been added

• If you need to add in additional cycles (e.g. if your menu has a three week cycle) then select Add meal cycle to define the additional labels

4. Set the Meal Cycle Dates

This process will determine which menu is displayed each week.

By default the cycle will populate throughout with the first menu cycle label.  To change to an alternative menu cycle:

• Select the Cycle dates tab

• Select the first Meal cycle you wish to change

• From the drop down menu, change No meal cycle to the meal cycle that you wish to use for that week

• When prompted if you wish to Update the remaining dates with the meal cycle, select Yes (to autofill the following weeks)

• Adjust any weeks if necessary e.g. for school holidays

5. Add the Meal Descriptions and Images

• Select the Meal details tab

• Select the Edit button for the meal choice you wish to define

• Add in the meal Description
  Tip: if you have an electronic version of the menu, you may wish to copy and paste the descriptions

• Browse to find the appropriate image file for this meal
  (NB accepted file extensions are jpg, jpeg, bmp, gif, png and no larger than 1MB)

• Select Save

• Repeat as required to add descriptions and images for other meal types/days

6. Publish the Menu

The menu will not display via Classroom Edition or scopay.com until it has been marked as Published.

• Select the Menu details tab

• Tick the Published? checkbox

• Select Save

7. View the Menu in the Classroom Edition (optional: schools with Classroom Edition only)

Once a menu has been published, details and images will be available to view through the Classroom edition.

• Log on to scopay.com/ClassroomWebapp using your SCO login (email address and password)

• Select a Class from the left hand side

• Select a Pupil from the register

• To view the menu options, click View Meals in the bottom right hand corner of the screen

• Details of the menu choices for today will then be displayed

• Select the required meal choice

8. View the Menu on SCOPAY

• The parent logs in to scopay.com

• Under Dinner money, select ORDER MEALS

• Select the day you wish to view

• The meal options will be displayed

• Select a meal

• Select OK

Useful links:

Dinner Money module

Dinner Money FAQs