Set up a Rotating Menu Cycle on SCOPAY
Useful Information
This page is designed to help schools configure rotating menu cycles along with descriptions and meal images that can be linked to specific days on a rotational basis.
These can be viewed in the classrooms using Classroom Edition, as well as to parents ordering meals online through their scopay.com account.
Set up a Rotating Menu Cycle on SCOPAY
Follow the instructions on this page, or download a copy of the Guide:
1. Create a Menu
Log in to scopay.com/UserWebapp using your normal SCO login (email address and password)
Select Configuration
Select Dinner money menus
Select Add Menu
Add a Description
Select a Valid from date
Select a Valid to date
Change the Meal cycle start date, unless your menu week starts on a Monday
Add in a Meal description footer, if required
The footer will show as part of each day’s menu choice
2. Select the Meal Codes
Select the Meal codes tab
Tick the Available box against those meal codes that will be offered as part of this particular menu cycle
The tick box selections are automatically saved as you move on to the next tab, or exit the screen
Note that all meal codes set as Available online in SCO will be displayed to SCOPAY users, but only those selected as Available here can have descriptions / images attached.
3. Add the Meal Cycle
Select the Meal cycles tab
Select Add meal cycle
Add in a Description for your first meal cycle e.g. Week 1
Select Save
Select OK, when prompted that your meal cycle has been added
If you need to add in additional cycles (e.g. if your menu has a three week cycle) then select Add meal cycle to define the additional labels
4. Set the Meal Cycle Dates
This process will determine which menu is displayed each week.
By default the cycle will populate throughout with the first menu cycle label. To change to an alternative menu cycle:
Select the Cycle dates tab
Select the first Meal cycle you wish to change
From the drop down menu, change No meal cycle to the meal cycle that you wish to use for that week
When prompted if you wish to Update the remaining dates with the meal cycle, select Yes (to autofill the following weeks)
Adjust any weeks if necessary e.g. for school holidays
5. Add the Meal Descriptions and Images
Select the Meal details tab
Select the Edit button for the meal choice you wish to define
Add in the meal Description
Tip: if you have an electronic version of the menu, you may wish to copy and paste the descriptionsBrowse to find the appropriate image file for this meal
(NB accepted file extensions are jpg, jpeg, bmp, gif, png and no larger than 1MB)Select Save
Repeat as required to add descriptions and images for other meal types/days
6. Publish the Menu
The menu will not display via Classroom Edition or scopay.com until it has been marked as Published.
Select the Menu details tab
Tick the Published? checkbox
Select Save
7. View the Menu in the Classroom Edition (optional: schools with Classroom Edition only)
Once a menu has been published, details and images will be available to view through the Classroom edition.
Log on to scopay.com/ClassroomWebapp using your SCO login (email address and password)
Select a Class from the left hand side
Select a Pupil from the register
To view the menu options, click View Meals in the bottom right hand corner of the screen
Details of the menu choices for today will then be displayed
Select the required meal choice
8. View the Menu on SCOPAY
The parent logs in to scopay.com
Under Dinner money, select ORDER MEALS
Select the day you wish to view
The meal options will be displayed
Select a meal
Select OK
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