Transferring Funds to the Bank

1. Select the funds to bank by either:

   1. Transfer all funds from within one bank account - click to place a tick in the box to the left of the bank account name at the top left of the bank account name e.g. Official account

   2. Transfer individual cost centres – click to place a tick against the individual cost centres below the bank account name e.g. Dinner money

2. Review what is being banked in the To transfer column, cash and cheque totals will appear at the bottom of the screen in the yellow rows.  These totals should match the actual amount being banked

3. Click Print if you wish to print the Payment details at this stage, or you can print them later

4. Click the Transfer to bank button at the bottom right

5. If all the money is banked on one paying in slip, follow section a. If it’s banked on multiple slips, follow section b

   1. Tick the Use same deposit name for all box and type in a deposit name for the first deposit; this will group the deposits and they will appear as one lump sum on the bank statement

   2. Enter a different deposit name for each cost centre. Each deposit will be listed on the bank statement as a separate entry

6. Click Done

7. Select how reports should display transactions in the bank deposit:

   1. Report grouped by cost centre? and/or

   2. Report listed by deposit name
      Note: At least one of these options must be selected when transferring funds to the bank

8. Click Print to view the report/s

9. If both options were selected, the report will consist of two pages (by cost centre and by deposit).
   When deposits are grouped by cost centre, any split cheques are marked with an * and the text *Part of a split cheque appears at the bottom of each page
   If the option to group by cost centre was selected, the report displays all cost centres selected for transfer and includes:

   1. breakdown of cash and cheques for each cost centre

   2. subtotal for each cost centre

   3. total cash and cheques for all cost centres

   4. total amount deposited

10. Close the report to return to the Banking screen, the funds will now be displayed in the Banked column

See also:

Banking Quick Reference Guide

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