Record a Lettings Receipt
Useful information
Enter cash or cheque payments from Hirers following the instructions below.
For payments made online by Hirers via SCOPAY, receipts are automatically generated by the system. A separate manual receipt entry is not required.
Record a Receipt (Cash, Cheque or BACS Payment)
Read step by step instructions here:
When you receive a cash, cheque or BACS payment from a Hirer you should record it as follows:
Click on the Lettings tab
Click on Accounts
Click on Record receipt
The New receipt form is displayed
Use the Select name form to select the appropriate Hirer details
Select OK
The screen will display any outstanding invoices, credit notes and on account payments showing the original value of the item and the amount outstanding
Select when the payment was received
Enter an appropriate reference if required (e.g. a cheque number)
Select the appropriate payment method.
Note, that for payments made online, receipts are automatically generated by the system. A separate manual receipt entry is not requiredEnter the amount received
Click the auto-allocate link in the task list to allocate the amount to outstanding items. This will complete the allocated column in the list of transactions
Note, that the system allocates payments to the oldest invoice first - this can be changed manually by over-typing figures in the allocated column if requiredCheck the figures carefully to ensure that payments have been assigned to the correct items
Note that Credits and On Account payments are shown as negative values because they result in the amount owing by the Hirer being reduced. A negative value should be allocated against these linesClick Save to save the receipt and allocate the amounts to the corresponding invoices and credit notes. Any invoices which have now been paid in full will be marked as Paid on the Lettings Accounts page
For further help see:
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