Record a Receipt (Cash, Cheque or BACS Payment)

Read step by step instructions here:

When you receive a cash, cheque or BACS payment from a Hirer you should record it as follows:

1. Click on the Lettings tab

2. Click on Accounts

3. Click on Record receipt 

4. The New receipt form is displayed

5. Use the Select name form to select the appropriate Hirer details

6. Select OK

7. The screen will display any outstanding invoices, credit notes and on account payments showing the original value of the item and the amount outstanding

8. Select when the payment was received

9. Enter an appropriate reference if required (e.g. a cheque number)

10. Select the appropriate payment method.
    Note, that for payments made online, receipts are automatically generated by the system. A separate manual receipt entry is not required

11. Enter the amount received

12. Click the auto-allocate link in the task list to allocate the amount to outstanding items. This will complete the allocated column in the list of transactions
    Note, that the system allocates payments to the oldest invoice first - this can be changed manually by over-typing figures in the allocated column if required

13. Check the figures carefully to ensure that payments have been assigned to the correct items
    Note that Credits and On Account payments are shown as negative values because they result in the amount owing by the Hirer being reduced. A negative value should be allocated against these lines

14. Click Save to save the receipt and allocate the amounts to the corresponding invoices and credit notes. Any invoices which have now been paid in full will be marked as Paid on the Lettings Accounts page

For further help see:

SCO Modules

FAQs

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