Add Staff
SCO logins for staff need to be created separately - to set up staff with SCO logins, please refer to the section Add New SCO Users
There are 3 options for adding Staff to SCO
This section describes how to add Staff to the system to enable them to purchase items and to record income or expenditure against them.
SCO logins for staff need to be created separately - to set up staff with SCO logins, please refer to the section Add New SCO Users
Users licensed for the Dynamic Link to SIMS.Net or the Wonde link can use the Staff import option
Prepare a csv file from your pupil Management Information System (e.g. SIMS, Progresso, CMIS, Scholarpack, Bromcom, Arbor, PupilAsset, Integris G2) and import the data
See sections 1 and 2 belowEnter staff details manually
See section 3 below
It is important that Staff IDs are different to Pupil IDs. For example, if a Pupil ID = 00001 and a Staff ID = 00001 this will cause data discrepancies.
To add Staff (including teachers, administrators, classroom assistants, kitchen staff, visitors)
For a new installation of SCO without the Dynamic Link to SIMS.Net or Wonde link, review sections 2 and 3 below (section 2 would be the recommended option)
1. First check whether any existing staff have IDs in SCO
Click on the Configuration tab
Click on Account configuration
Click on Staff
Click on the staff member
Check the ID in the Staff ID field
If there are IDs, refer to Section 2 to import the new staff with IDs using a csv file.
If there are no IDs for staff, refer to Section 3 to add the staff manually without IDs.
2. Import new staff using a csv file
Prepare a csv file from your MIS containing the following 4 data field headings
The headings must match those below exactly. The AddressLine field can be blank, but the heading must be included:
Surname | Forename | AddressLine | StaffID |
Brown | John | 57 |
2. Save the file in csv format and close the file
Important: If you have existing staff without IDs in SCO, and you continue to import with IDs, staff will be duplicated - if you haven't done so already, refer to Section 1 above to check this
Import the csv file into SCO
Click on Configuration
Click on Import from external system
Click on Staff import
Select the saved csv file
Check that only new staff appear with [New] after their names in the centre screen
Confirm the import
3. Add staff details manually
Click on the Configuration tab
Click on Account configuration
Click on Staff
Click on Add new staff
Enter the Last name and First name
The Address field is optional
Enter the ID in the Staff ID field if available, otherwise leave blank
Repeat for any other staff
Click on Done
It is important that Staff IDs are different to Pupil IDs. For example, if a Pupil ID = 00001 and a Staff ID = 00001 this will cause data discrepancies.
For further help see also:
Install the Dynamic Link to SIMS
Contact our Customer Support Team
support@tucasi.com | 02380 016 564
Copyright Tucasi Ltd 2004 - 2023