Change the Bank Account for an Existing Trip

1. Rename the existing trip (to avoid confusion in future):

1. Click on the Trips & Events tab

2. Click once on the current trip

3. Click on Change Trip

4. Prefix the trip name with OLD (or similar)

5. Remove the Trip available online tick, if applicable

6. Click on Save and Exit
   
   
   

2. Create the trip in the new bank account

1. Click on the Trips and Events tab

2. Click on Add Trip

3. Configure the trip and make Available online

4. Ensure the correct bank account is selected

5. Click on Save and Exit
   
   
   

3. Apply Discounts for trip payments already made

1. Print a list of payments made from the OLD version of the trip

2. Double-click on the newly created trip

3. Click on the Payment button

4. Select the Discount option

5. Enter the Amount of the Discount

6. Enter a Memo, e.g. Paid in old bank account (this can be copied for the next transactions)

7. Click on Confirm discount

8. Repeat for all payments made on the old trip

9. On the Trips and events tab, compare the Payments due for each trip to ensure they match
   
   
   

Carry out the following section if you need to reconcile the banking:

4. Transfer the funds from the old account to the new account

1. Click on the Banking tab

2. Ensure all Onhand funds are transferred to the bank

3. Note the total amount banked against the old trip

4. Click on Expenditure tab

5. Click on Miscellaneous expenditure

6. Enter the Details of the transaction (e.g. trip created in wrong bank account)

7. Select the OLD trip cost centre to pay the balance from

8. Select the Credit/Debit payment type

9. Enter the Amount (the total amount received against the OLD trip)

10. Click on Done

11. Click on Income

12. Click on Miscellaneous income

13. Enter the Details of the transaction (e.g. trip created in wrong bank account)

14. Select the new trip cost centre to pay the balance to

15. Select the Credit/Debit payment type

16. Enter the Amount of the transfer (the total amount received against the OLD trip)

17. Click on Done

These transactions should subsequently allow you to reconcile your banking.

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