Transfer a Cashless catering payment to a Trip or Event
Useful Information
If the cashless funds have been credited to the same bank account as a relevant trip in school, it is possible to move the money across.
If the funds are in different bank accounts, refer to section 2 below.
Transfer Cashless catering online payments to Trips / Events
If a parent requests that a cashless catering payment processed on SCOPAY is transferred to a trip/event rather than refunded (for example, when processed by mistake), see the 2 scenarios below.
1. Where the Cashless cafeteria and Trip cost centres both appear in the same bank account in SCO
In SCO click on the Banking tab and check that the trip and catering cost centres are in the same bank account. (Note that if they are not and you attempt this process, you will be left with an inter-account debt between the bank accounts).
First complete the refund for the pupil in your cashless catering system.
Once the end of day routine has been run in the cashless catering system, the balance on SCOPAY and in SCO will be updated to reflect the refund.
To deduct the funds from the Cafeteria cost centre in SCO:
Click on the Expenditure tab
Select Miscellaneous expenditure
In the Details box entered narrative e.g. Transfer canteen payment to trip A Bloggs
Select the Cafeteria/Canteen cost centre
Select Credit/debit
Enter the Gross amount
Click Done
Enter a reference
Click Done
5. To assign the canteen payment to a trip in SCO:
Select the Trip (either double click, or click once then click Trip payments at the bottom of the screen)
Click on the red Payment button against the pupil
Ensure Payment is selected
Select the Credit/debit option
Enter the Amount
Enter a Memo, e.g. Transferred from Canteen
Click on Confirm payment
Enter a reference
Click on Done
In Banking, Check bank statement, these two transactions will total 0.00 and can be reconciled with your next statement, if required.
2. Where Catering funds are paid directly to the catering company
It is not possible to transfer these funds across the systems
Contact your catering company to request a refund of physical funds back to the parent
Enter the refund onto the Cashless catering system
The balances will then update on all systems
Contact our Customer Support Team
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