Create a Meeting

Useful Information

Parents' Evening Meetings are set up via the SCOPay Admin site.

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Select Export,
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To create a New Parents' Evening Meeting

1. Add a Meeting

Login into the SCOPay Admin Site www.scopay.com/UserWebapp with your SCO email address and password
Click on the Parents’ evening tab
Click on Meetings and times
Select Add a meeting
Enter the Meeting name then click Add

2. Attachments (optional)

If you have any Attachments you wish to display online for parents (such as school map, classroom plan, Ofsted Report):
1. Click on Attachments
2. Click on Add
3. Enter a Name of the attachment
4. Click on Browse and Upload the file
5. Click on Add
6. Click OK

3. Invite Classes and Teachers

Click Select teachers
Tick Invite class to invite teacher's and their linked class
Select Eligible only (not Invite class) where:
1. Staff don't have their own class (this might apply to a SENCO)
2. Teachers who wish to invite additional pupils outside of their own class (eg a SENCO or a specialist subject)
  you will be able to select the required class/pupils in the next section Configure Meeting Bookings
Ignore Global breaks for the time-being. These can be set at step 5 below

4. Set up Meeting Dates and Online Availability

Select On premises or Video call
Note that you will only be able to select Video call if you are licensed for this module
Tick Available for online bookings
Specify a 'go live' date if you wish to delay the meeting appearing online for parents
Set an Online user cut off date and time (parents will no longer be able to book the meeting after this date/time)
If Teachers will manage their own reports, tick Allow parents to set notes for the teacher? and/or Allow teachers to set notes for the parent?
Select Time slot length (minutes) for the meeting
Click Add date
Select Date, From and To
If parents’ evenings span two or more days then additional dates can be added simply by adding more dates, using the Add date button
Click Save and OK when finished

5. Global Breaks

Note that you cannot add Global breaks until you have created and saved your meeting
A Global break is a break that is applied to all Teachers at the same time

To set individual breaks for Teachers you can do this at section Add a Teacher's Parent Meeting Break

Under Meetings and times
Select the meeting
Click on Global breaks to set any breaks that apply to ALL teachers (you can set individual teacher's breaks later)
Click on --Free-- and change to --Break-- where applicable
Click on Done, click on Save, OK, click on Done
Once you have set a Global break for a meeting, this is treated as a booking and prevents the meeting from being deleted

Continue to next section Configure Meeting Locations and Subjects

For further help see:

SCO Modules

FAQs