Set up a One Day Special Menu on SCOPAY

Useful Information

This page is designed to help schools configure a one day special menu, such as Christmas lunch, with descriptions and meal images.
The special menu can be viewed in the classrooms using Classroom Edition, as well as to parents ordering meals online through their scopay.com account.
Ensure you use your existing meal codes to set up the special menu - there is no need to add an extra meal code.

Set up a One Day Special Menu on SCOPAY

1. Create a Menu

Log in to scopay.com/UserWebapp using your normal SCO login (email address and password)
Select Configuration
Click Dinner money menus
Click Add Menu
Add a Description
Select the Valid from date (the date of the special meal)
Select the Valid to date (the date of the special meal)
Set the Meal cycle start date - note that this should always be set to Monday regardless of the day of the one-off meal
Add in a Meal description footer, if required

2. Select the Meal Codes

Select the Meal codes tab
Tick the Available box against those meal codes that will be offered as part of this particular menu cycle
The tick box selections are automatically saved as you move on to the next tab, or exit the screen

3. Add the Meal Cycle

Select the Meal cycles tab
Click Add meal cycle
Add in a Description Week 1
Click Save
Click OK, when prompted that your meal cycle has been added

4. Set the Meal Cycle Dates

Select the Cycle dates tab
From the drop down menu, change No meal cycle to Week 1

5. Add the Meal Descriptions and Images

Select the Meal details tab
Select the Edit button for the meal choice you wish to define
Add in the meal Description
Tip: if you have an electronic version of the menu, you may wish to copy and paste the descriptions
Browse to find the appropriate image file for this meal (NB accepted file extensions are jpg, jpeg, bmp, gif, png)
Click Save
Repeat as required to add descriptions and images for other meal types/days

6. Publish the Menu

The menu will not display via Classroom Edition or scopay.com until it has been marked as Published.

Select the Menu details tab
Tick the Published? checkbox
Click on Save

7. View the Menu in the Classroom Edition

Once a menu has been published, details and images will be available to view through the Classroom edition.

Log on to scopay.com/ClassroomWebapp using your SCO login (email address and password)
Select a Class from the left hand side
Select a Pupil from the register
To view the menu options, click View Meals in the bottom right hand corner of the screen