Useful Information
When first setting up SCO Extended Day Clubs, you must enter any existing carried forward credit/debt balances before entering session data or payments.
If the balances include sessions already booked in advance, you should enter those session first.
To enter Opening Balances for Extended Day Clubs
- Click on the Extended day tab
- Select the relevant Club
- On the right of the screen click Select mode
- Select Set balances
- Select Yes to confirm
- The column to the right of the Pupil name now displays as 0.00 (instead of Payment)
- Overtype this 0.00 figure with the carried forward balance for each pupil:
- For a positive balance, e.g. for a credit of £4.00, type 00 and press Enter.
This will be displayed as Paid: 0.00 Credit: 4.00 - For a negative balance, e.g. for debt of £2.00, type -2.00 and press Enter
This will be displayed as Paid: 0.00 Owing: 2.00
- For a positive balance, e.g. for a credit of £4.00, type 00 and press Enter.
- Complete the balances for all pupils in each class
- Click Select mode
- Click Standard mode. The Payment button will now display again
- For audit purposes, we recommend that you generate and print the Club statement report as a record of the opening balances brought forward
To generate the report:- Select the Reports button on the right hand side
- Select Club reconciliation report
- Ensure that This week is selected
- Click OK
- Check through each page to ensure the balances match your previous system
- Print this report as a record of the carried forward balances, if required
Proceed to Set User Permissions for Extended Day
For further help with the Extended Day module see also: