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Useful InformationTransactions cannot be amended, but should be cancelled and re-entered. This will provide a complete audit trail. |
Cancel an Income Transaction
Onhand funds (cash or cheques not yet transferred to bank in SCO)
On
...
the Banking
...
screen, click on
...
the Onhand
...
figure against the relevant cost centre
Click on the relevant transaction
Click
...
on Cancel transaction
Select a reason or
...
select Other
...
and enter your own reason
...
Click Done
Re-enter the transaction in the usual way
...
Banked funds (already transferred to bank in SCO)
Cash transactions
It is not possible to cancel a a cash transaction transaction if the funds have already been transferred to bank. Instead, enter a a Refund.
Go to the relevant module e.g.Dinners, Extended day, Trips and events
Locate the pupil and click on the
...
red Payment button
Select
...
the Refund
...
option
...
Select Credit/debit
...
as the method of payment
Enter narrative such
...
as Cancelled Cash Transaction
...
as the Credit/debit reference
Click
...
on Confirm refund
This transaction will be recorded as a
...
separate Payment
...
entry on the bank statement and can be reconciled against the actual bank statement with the original deposit
Cheque transactions
On
...
the Accounts
...
screen, double-click on the pupil whose cheque needs to be cancelled
Click on the transaction to open it
Click
...
on Cancel transaction (if
...
the Cancel transaction
...
button is greyed out, refer to the section below)
Payment returned by bank
...
will be selected. Overtype the text
...
to Correction
...
or similar
Click
...
on Done
Cancel
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the mail merge window
Click
...
on Close window
The cancelled cheque will be recorded as a
...
separate Returned payment
...
entry on the bank statement. The
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original deposit
...
will remain unchanged, although the returned transaction will be displayed
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as Altered
...
Reconciled funds (cash or cheques already checked off against the bank statement in SCO)
It is not possible to cancel a cheque transaction that has been reconciled in SCO. The solution is to enter a a refund.
Go to the relevant module e.g.Dinners, Extended day, Trips and events
Locate the pupil and click on the
...
red Payment button
Select
...
the Refund
...
option
...
Select Credit/debit
...
as the method of payment
Enter narrative such
...
as Cancelled Cheque Transaction
...
as the Credit/debit reference
Click
...
on Confirm refund
The cancelled cheque will be recorded as a
...
separate Payment
...
entry on the bank statement and can be reconciled against the actual bank statement. The original deposit and transaction will remain unchanged
For further help see:
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