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Useful InformationWhen first setting up SCO Extended Day Clubs, you must enter any existing carried forward credit/debt balances before entering session data or payments. |
To enter Opening Balances for Extended Day Clubs
Click on the Extended day tab
Select the relevant Club
On the right of the screen click Select mode
Select Set balances
Select Yes to confirm
The column to the right of the Pupil name now displays as 0.00 (instead of Payment)
Overtype this 0.00 figure with the carried forward balance for each pupil:
For a positive balance, e.g. for a credit of £4.00, type 4.00 and press Enter.
This will be displayed as Paid: 0.00 Credit: 4.00For a negative balance, e.g. for debt of £2.00, type -2.00 and press Enter
This will be displayed as Paid: 0.00 Owing: 2.00
Complete the balances for all pupils in each class
Click Select mode
Click Standard mode. The Payment button will now display again
For audit purposes, we recommend that you generate and print the Club statement report as a record of the opening balances brought forward
To generate the report:Select the Reports button on the right hand side
Select Club reconciliation report
Ensure that This week is selected
Click OK
Check through each page to ensure the balances match your previous system
Print this report as a record of the carried forward balances, if required
Proceed to Set User Permissions for Extended Day
For further help with the Extended Day module see also:
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