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5. Set Club Account Codes
Accounting codes for Hampshire, Portsmouth, Southampton, and Surrey Local Authorities must be activated in SCO to use with http://scopay.com . Accounting codes for schools outside of these Local Authorities can be added, deleted or amended as required and can be used for reporting purposes. Using Account Codes is optional - if you do not wish to use Account codes, proceed to the next section. |
Click Set account codes/VAT
Select the required codes (if your Account codes are not displaying, refer to the section Add Account Codes then press your Browser's Back button to return to this page)
Click Done
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6. Set Club Session Dates
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Tick the Available online box, if you wish parents to book sessions or pay on http://scopay.com
Enter a Minimum online top-up (the minimum amount the parent can pay on checkout)
Schools sometimes set a minimum amount to help reduce the cost of transaction charges
Leave as 0.00 if no minimum is required.If using Preferences, you have the option to set Online sessions preferences
(for more information on Preferences, see section Set Attendance Preferences - you can set these up later)Tick View if you wish to to allow parents to view Preferences online
And/or click Edit to allow parents to change Preferences online
We would advise against allowing parents to Edit preferences online as these can easily be changed by the parent after the sessions have been booked
If using a Cohort rather than All pupils (see section Cohorts - you can set this part up later)
Select Display cohorts not classes
Select the Cohorts tab above the Days of activity per week section
Select the required Cohort
Click on the General tab above the Days of activity per week section
Select Allow online code entry if you wish parents to book sessions online
Select Require positive balance if you wish parents to pay for sessions before they book, thus alleviating any debt
Select Exclude childcare voucher pupils to allow parents set up in SCO as CCV payers to book sessions without paying first
Use Advanced booking limits to set how many days in advance parents can book places
This setting controls the cut-off points when a parent can book their child's sessions
Examples:
From 1 day = parent can order/book sessions up to midnight the night before
From 2 days = parent can order/book sessions up to midnight 2 nights before
To 0 days = parent can order/book sessions up to any time in the future
To 7 days = parent can only book sessions for up to 7 days in advance
Setting a To date of 30 days would allow parents to book up to 30 days ahead, but note that this would be a 'moving' 30 days ahead.
If you require a fixed cut-off date, you may wish to use the option described above in b. Set specific Term Dates for Extended Day
Cutoff time = the Cutoff time is only available if the from days is set to zero. This means that parents can order on the same day, but the cutoff defines by what time they have to be ordered. For example, if it's 11:00, then parents will not be able to order meals for today after 11:00.Click on Done
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On the left of the screen click on <New session> displayed underneath the club name
Enter the Session name on the right of the screen, e.g. Morning
Enter a Session grid header, e.g. M
Note: the grid header will display on the calendar on http://scopay.comEnter the number of Places available. Leave as zero if there is no limit.
The number of places available will display in the top right of the Extended Day screen when the session is selected
Parents will be unable to book online once the maximum number of Places available has been reached for this sessionClick Add session
Click on <New session> displayed underneath the club name
Enter the Session name on the right of the screen, e.g. Afternoon
Enter a Session grid header, e.g. A
Note: the grid header will display on the calendar on http://scopay.comEnter the number of Places available. Leave as zero if there is no limit.
The number of places available will display in the top right of the Extended Day screen when the session is selected
Parents will be unable to book online once the maximum number of Places available has been reached for this sessionClick on Done to save these settings, then you will need to set which sessions parents can book online
Note that the first Save may take some time, so please be patient. Once saved, continue with the next section.
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Select Pre-payment accounts
Click on the club created above
Click on Set sessions codes
In the Select online? column tick any session codes to make available for parents to book online
Select a Session code colour - this will show online to parents when they book their sessions
Click on Done
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We recommend logging on to your http://scopay.com account to check the settings selected above for Extended Day prior to notifying parents.
Proceed to Set User Permissions for Extended Day
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