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Useful InformationUse this option to send an email that does not relate to a trip, dinner money or an extended day club, for example to notify parents of a child's absence; advise parents that the school is closed due to snow; or to send a newsletter. |
Send a General Email Message
Click on the Communications tab
Select Create a message
Ensure only Email is selected
(Text might be selected as default
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if this is the default option set in Communications - System Options)
If you don't wish to send the email straight away, select Schedule message and select the required date and time
Note that it is not currently possible to add attachments to Scheduled messagesClick on the address book to select the Recipients
Using the appropriate tabs, select the individual recipients
or select via Classes, Year Groups, Cohorts, Staff as required
Select Include leavers, if required
Click Done
Enter a Subject
Type the Message text
The Email message can be formatted using the Bold, Italics, Underline, Alignment, Bullet points or Font size
Use the Insert hyperlink button to insert links to web pages such as www.scopay.com
Click on the paperclip to attach a document. A warning will be displayed if the file you are attaching is too large.
For good practice we recommend the following:Save any attachments in pdf format
Reduce the file size by reformatting any large photos or other images
As a guide, try to keep the file size less than 2MB
Attach up to a maximum of 5 files
Ensure that the total of all attachments is not greater than 20Mb, otherwise they will fail to send
Email contact priorities is set to Priority 1 only by default. To change the priority, click on Email contact priorities.
Select the required priority level
Click OK
Click Send
The contacts with email accounts configured will be displayed
Click on any line to read the message, if required
Deselect any recipients in the Send column, if required
Click OK and click OK
The email message will be sent and a list of any accounts without an email address in SCO will be displayed
If required, click the Export to Excel button to create a list of names in Excel
Click Done
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Note: if both Email andText messages are created, the recipient will receive either an email or a text message (not both) depending on the default import setting specified. |
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is that the message will be sent by Text |
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to all contacts with a mobile telephone number in SCO. An email will |
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only be sent to contacts |
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without mobile telephone numbers in SCO. |
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If you prefer Email to be the default option, you can check and change the priority of these |
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settings through |
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