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  1. Click on the Configuration tab
  2. Select Banking configuration
  3. Select Pre-payment accounts
  4. Select Add pre-payment account
  5. At the top right of the Pre-payment account configuration window, enter a Pre-payment account name, e.g. Holiday club.
    This will display on the main Extended day screen, and will be the heading displayed to parents if you allow payments online via SCOPAYvia Image Added
  6. Enter a Short name, e.g. Hol. This is how the pre-payment account will display on the Accounts screen, e.g. Hol bal

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  1. Click Set session codes
  2. Enter a code (or amend the default code) for the first session, e.g. A 
  3. Enter a Description (e.g. Attending)
  4. Enter a Price for the session - this is the price the pupils will pay
  5. Enter a Price w/VAT - this is the price including VAT for staff and must be entered, even if staff will not pay
  6. To add a further code, click the + sign and enter the code, e.g. L for Attending with Lunch
  7. Click the down arrow under Code type and select Session code
  8. Enter the Description and Price for the session
  9. Use the up or down Display order arrows to change the display order
  10. Repeat for further codes, if required
  11. Click Done

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Set Account Codes

Accounting codes for Hampshire, Portsmouth, Southampton, and Surrey Local Authorities must be activated in SCO to use with SCOPAY Image Added.
See the section Activate a Local Authority’s ePayment Gateway Codes then press your Browser's Back button to return to this page.

Accounting codes for schools outside of these Local Authorities can be added, deleted or amended as required and can be used for reporting purposes.
To set up Account codes, refer to the section Add Account Codes then press your Browser's Back button to return to this page.

Using Account Codes is optional - if you do not wish to use Account codes, proceed to the next section.

  1. Click Set account codes/VAT 
  2. Select the required codes
  3. Click Done

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  1. Tick the Available online box, if you wish parents to book sessions or pay on SCOPAYon Image Added
  2. Enter a Minimum online top-up amount, if required
  3. If using Preferences, you have the option to set Online sessions preferences
    (for more information on Preferences, see section Set Attendance Preferences - you can set these up later)
    1. Tick View if you wish to to allow parents to view Preferences online
    2. And/or click Edit to allow parents to change Preferences online
  4. If using a Cohort rather than All pupils (see section Cohorts - you can set this part up later)
    1. Select Display cohorts not classes 
    2. Select the Cohorts tab above the Days of activity per week section
    3. Select the required Cohort
    4. Click on the General tab above the Days of activity per week section
  5. Select Allow online code entry if you wish parents to book sessions online
  6. Select Require positive balance if you wish parents to pay for sessions before they book, thus alleviating any debt
  7. Select Exclude childcare voucher pupils to allow parents set up in SCO as CCV payers to book sessions without paying first
  8. Use Advanced booking limits to set how many days in advance parents can book places
    The From date is set at 1 day by default - this setting would allow parents to book a place for tomorrow up until midnight tonight, then they would only be able to book for the day after tomorrow or any day after that.
    The To date is set as 0 days by default - this means parents could book as far ahead as they like. 
    Setting a To date of 30 days would allow parents to book up to 30 days ahead, but note that this would always be 30 days ahead. 
    If you require a fixed cut-off date, you may wish to use the option described above in b. Set specific Term Dates for Extended Day
  9. Click on Done

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  1. On the left of the screen click on <New session> displayed underneath the club name
  2. Enter the Session name on the right of the screen, e.g. Morning
  3. Enter a Session grid header, e.g. M
    Note: the grid header will display on the calendar on SCOPAYon Image Added
  4. Enter the number of Places available.  Leave as zero if there is no limit.
    The number of places available will display in the top right of the Extended Day screen when the session is selected
    Parents will be unable to book online once the maximum number of Places available has been reached for this session
  5. Click Add session
  6. Click on <New session> displayed underneath the club name
  7. Enter the Session name on the right of the screen, e.g. Afternoon
  8. Enter a Session grid header, e.g. A
    Note: the grid header will display on the calendar on SCOPAYon Image Added
  9. Enter the number of Places available.  Leave as zero if there is no limit.
    The number of places available will display in the top right of the Extended Day screen when the session is selected
    Parents will be unable to book online once the maximum number of Places available has been reached for this session
  10. Click on Done

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