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Send a General Email Message

1. Click on the Communications tab
2. Select Create a message
3. Email might be selected as default (if this is the default option set in System Options for Lettings)
4. Click on the address book to select the Recipients
1. Using the appropriate tabs, select the individual recipients, or select via Classes, Year Groups, Cohorts, Staff as required
5. Click Done
6. Enter a Subject
7. Type the Message text
8. The Email message can be formatted using the Bold, Italics, Underline, Alignment, Bullet points or Font size
9. Use the Insert hyperlink button to insert links to web pages such as www.scopay.com
10. Click on the paperclip to attach a document. A warning will be displayed if the file you are attaching is too large.  For good practice we recommend the following:
1. Save any attachments in pdf format
2. Reduce the file size by reformatting any large photos or other images
3. As a guide, try to keep the file size less than 2MB
4. Attach up to 5 files
11. Click Email contact priorities to select a particular priority of contacts that should receive this message
1. Select the required priority level
2. Click OK
12. Click Send
13. The contacts with email accounts configured will be displayed
14. Click on any line to read the message, if required
15. Deselect any recipients in the Send column, if required
16. Click OK and click OK
17. The email message will be sent and a list of any accounts without an email address available for use will be displayed
18. If required, click the Export to Excel button to create a list of names in Excel
19. Click Done

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