Page Comparison

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5. Set Club Account Codes

1. Click Set account codes/VAT 
2. Select the required codes (if your Account codes are not displaying, refer to the section Add Account Codes then press your Browser's Back button to return to this page)
3. Click Done

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6. Set Club Session Dates

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1. Tick the Available online box, if you wish parents to book sessions or pay on 
2. Enter a Minimum online top-up (the minimum amount the parent can pay on checkout)
   Schools sometimes set a minimum amount to help reduce the cost of transaction charges
   Leave as 0.00 if no minimum is required.
3. If using Preferences, you have the option to set Online sessions preferences
   (for more information on Preferences, see section Set Attendance Preferences - you can set these up later)
   1. Tick View if you wish to to allow parents to view Preferences online
   2. And/or click Edit to allow parents to change Preferences online
      We would advise against allowing parents to Edit preferences online as these can easily be changed by the parent after the sessions have been booked
4. If using a Cohort rather than All pupils (see section Cohorts - you can set this part up later)
   1. Select Display cohorts not classes 
   2. Select the Cohorts tab above the Days of activity per week section
   3. Select the required Cohort
   4. Click on the General tab above the Days of activity per week section
5. Select Allow online code entry if you wish parents to book sessions online
6. Select Require positive balance if you wish parents to pay for sessions before they book, thus alleviating any debt
7. Select Exclude childcare voucher pupils to allow parents set up in SCO as CCV payers to book sessions without paying first
8. Use Advanced booking limits to set how many days in advance parents can book places
   This setting controls the cut-off points when a parent can book their child's sessions
   Examples:
   From 1 day = parent can order/book sessions up to midnight the night before
   From 2 days = parent can order/book sessions up to midnight 2 nights before
   To 0 days = parent can order/book sessions up to any time in the future
   To 7 days = parent can only book sessions for up to 7 days in advance
   Setting a To date of 30 days would allow parents to book up to 30 days ahead, but note that this would be a 'moving' 30 days ahead. 
   If you require a fixed cut-off date, you may wish to use the option described above in b. Set specific Term Dates for Extended Day     
   Cutoff time = the Cutoff time is only available if the from days is set to zero. This means that parents can order on the same day, but the cutoff defines by what time they have to be ordered. For example, if it's 11:00, then parents will not be able to order meals for today after 11:00.
9. Click on Done

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1. On the left of the screen click on <New session> displayed underneath the club name
2. Enter the Session name on the right of the screen, e.g. Morning
3. Enter a Session grid header, e.g. M
   Note: the grid header will display on the calendar on 
4. Enter the number of Places available.  Leave as zero if there is no limit.
   The number of places available will display in the top right of the Extended Day screen when the session is selected
   Parents will be unable to book online once the maximum number of Places available has been reached for this session
   
5. Click Add session
6. Click on <New session> displayed underneath the club name
7. Enter the Session name on the right of the screen, e.g. Afternoon
8. Enter a Session grid header, e.g. A
   Note: the grid header will display on the calendar on 
9. Enter the number of Places available.  Leave as zero if there is no limit.
   The number of places available will display in the top right of the Extended Day screen when the session is selected
   Parents will be unable to book online once the maximum number of Places available has been reached for this session
10. Click on Done to save these settings, then you will need to set which sessions parents can book online

Note that the first Save may take some time, so please be patient.  Once saved, continue with the next section.

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1. Select Pre-payment accounts
2. Click on the club created above
3. Click on Set sessions codes
4. In the Select online? column tick any session codes to make available for parents to book online
5. Select a Session code colour - this will show online to parents when they book their sessions
6. Click on Done

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We recommend logging on to your  account to check the settings selected above for Extended Day prior to notifying parents.

Proceed to Set User Permissions for Extended Day

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