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- Click on the Extended day tab
- Select the relevant Club
- On the right of the screen click Select mode
- Select Set balances
- Select Yes to confirm
- The column to the right of the Pupil name now displays as 0.00 (instead of Payment)
- Overtype this 0.00 figure with the carried forward balance for each pupil:
- For a positive balance, e.g. for a credit of £4.00, type 4.00 and press Enter.
This will be displayed as Paid: 0.00 Credit: 4.00 - For a negative balance, e.g. for debt of £2.00, type -2.00 and press Enter
This will be displayed as Paid: 0.00 Owing: 2.00
- For a positive balance, e.g. for a credit of £4.00, type 4.00 and press Enter.
- Complete the balances for all pupils in each class
- Click Select mode
- Click Standard mode. The Payment button will now display again
- For audit purposes, we recommend that you generate and print the Club statement report as a record of the opening balances brought forward
To generate the report:- Select the Reports button on the right hand side
- Select Club reconciliation report
- Ensure that This week is selected
- Click OK
- Check through each page to ensure the balances match your previous system
- Print this report as a record of the carried forward balances, if required
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