How do I Allocate a Payment On Account to an Invoice Raised at a Later Date?
To allocate a payment on account to one or more invoices use the Record a Receipt task and select the Hirer from the list.
Then, leaving the Amount received as zero, complete the Allocated column as follows:
- In the Allocated column against the payment on account, enter the value of the payment on account as a negative value (e.g. if there is £50 on account, enter -50.00)
- In the Allocated column against the invoice(s), enter the amount of the payment on account to be allocated to the invoices as a positive value (e.g. 50.00, or as separate payments of 30.00 and 20.00).
- Check that the total of all the values entered in the Allocated column in zero.
- Select Save to save changes.
- Check that the Lettings Accounts page displays the invoices as Paid. Note that you may have your Accounts page set to display only Outstanding balances - if this is the case then paid invoices will not display. Alternatively you can redefine the filter to display All items.