Extended Day Generate Mail Merge
Useful Information
This enables you to produce letters and invoices for individual pupils and staff with debts and credits. The documents are generated in Microsoft Word, where they can be printed and/or saved.
Schools using the SCO Communications module can also choose to send correspondence to parents by email or text message.
Extended Day Debt
debtextendedfees.doc - to generate a letter to request extended day money in advance, taking any current debt into consideration
debtextendedpaymentsdue.doc - to generate an invoice for extended day debts
debtextendedtemplate.doc - to generate a letter for extended day debts
Extended Day Credit
creditextendedfees.doc - to generate a letter to request extended day money in advance, taking any current credit into consideration
creditextendedtemplate.doc - to generate a letter for extended day credits
Extended Day Generate Mail Merge
To generate a Mail merge:
Click on the Extended day tab
Select the required Club
Click Reports in the top right of the screen
Select Generate mail merge
Choose to generate a letter to pupils who have dinner money credits or debts by ticking the Pupils with dinner money credit? box if required.
If required, click the Filters button to filter for:
Minimum debt amount in pence (the default is 0.01, i.e. 1p)
Maximum debt amount in pence
Minimum age of debt (the default 0 will display all debts)
If required, you can also tick the following:
Exclude pupils whose family account is in credit?
Exclude session codes entered after selected date? – after ticking the box you will need to select the date to exclude sessions from - this means sessions added after this date will not used in the debt letter
Click OK
Leave the selection as All accounts with debt or select an individual pupil by clicking the Select recipient drop down
If you require staff to be included tick the Staff tick box
If you wish to attach a Statement report, tick Attach statement report? and click on Report selection to choose the required date range. Click OK.
Select the required template in the Select template box (see above for details of available documents)
For schools using the SCO Communications module, select Email and/or Text if required
Select Generate
Note: if both Email and Text messages are created, the recipient will receive either an email or a text message (not both) depending on the default import setting specified.
If unchanged during setup, the default import setting is that the message will be sent by Text to all contacts with a mobile telephone number in SCO. An email will only be sent to contacts without mobile telephone numbers in SCO.
If you prefer Email to be the default option, you can check and change the priority of these settings through Communication configuration settings (see section On import default to).
See other Extended Day Reports here:
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