Advanced Booking Limits
The Advanced Booking Limit feature has changed.
New functionality allows schools to set more flexible deadlines for the online booking of either primary school Dinners or Extended Day sessions.
The new functionality will be configured via the web, on a page linked from the Pre-payment Account Configuration screen in SCO.
Your existing settings will continue to work until you edit the configuration via the new screen. The screen will continue to display any old style settings that are in use, but will not allow edits to be made using the old functionality. All future edits will need to be made using the Set Up button.
General Booking Rules
Use this panel to configure one of the following types of deadlines:
Same day ordering with a timed cut off
Example scenario: “I want to allow parents to order on the day, but only up to 11am”
Where orders need to be placed a number of days in advance with or without a timed cut off.
Example scenarios: “Parents must order at least 2 days in advance”, “Parents must order no later than 4pm, the day before”
Where orders need to be placed by a fixed deadline each week in time for the following week.
Example scenario: “Parents must place orders by 1pm each Friday for the following week”
Online Bookings Cut-off
This setting allows schools to close the calendar to new bookings beyond a chosen end date.
Example scenario: “We don’t want parents to start to book for June’s sessions yet, but they are welcome to book for any sessions up to the end of May”
Setting Advanced Booking Limits
If the pre-payment account is not already online:
Tick ‘Available online'.
Save the pre-payment account, re-open the Pre-payment account’s configuration screen in SCO, select the new Set up button.
To set Advanced Booking Limits:
a. Click on Configuration tab
b. Select Banking configuration
c. Select Pre-payment accounts
d. Select the Pre-payment account you want to change (Dinners, Extended Day)
e. Select the new Set up button (bottom right)
f. Click Yes to accept the message to continue to a browser window
g. Click to select the Pre-payment account that you wish to configure with Advanced Booking Limits
h. Click the drop down arrow beside the Advanced Booking Limits header to expand the panel
i. Click to select the type of deadline you wish to configure:
To allow parents to be able to place orders on the day itself:
Select General booking rules and the Allow same-day ordering button.
Click the clock icon and select the cut off deadline.
Click Save
For order that need to be placed a set number of days/weeks in advance:
From the General bookings rules panel, select Require advance notice.
Click the down arrow to select whether you want to specify your advance notice in days or weeks and enter the appropriate time scale.
To set an optional cutoff time on the final deadline day, select the Set a daily cutoff time button and specify the deadline time required.
Click Save
To impose a deadline day by which parents must book for the following week:
Select General booking rules and the Set a weekly cutoff button.
Use the drop down arrow to select the day of the week you want to set as a deadline
Click the clock icon to set the deadline time by which all orders must be placed
Click Save
To stop parents booking beyond a specific future date in the calendar:
Select Online Bookings Cutoff
Click on the calendar to select the final deadline (this is the final day on which bookings are allowed)
Click Save