Default status for new bookings

Select either Provisional or Confirmed

Default time for new bookings

Set the time from which you normally start accepting bookings (select the most common booking time to save a bit of time scrolling up or down lists of times when adding a booking)

Default Duration for new bookings

Set the duration in minutes (again, set the most common booking duration to save a bit of time later)

Days before an invoice becomes overdue

Set the days to the number of days after the invoice date by which an invoice should be paid. After this period an invoice is automatically marked as "Overdue". Using a value of zero will cause invoices never to be marked as overdue and should be used when you do not record the payment of invoices

Start invoice numbering at

Set the invoice number to the number you wish your invoices and credit notes to begin from. If you wish to use an alphabetic prefix on the invoice number enter the prefix directly into the invoice template. We recommend you keep the default setting at 1.

Can Invoices and credit notes be changed or deleted?

If you wish to allow invoices and credit notes to be changed or deleted after generation, then a separate Confirm invoice or Confirm credit note action must be performed to indicate that all changes are now complete for each transaction. We recommend that you leave this option unset (i.e. they cannot be changed or deleted) and that amendments are instead recorded as credit notes or refunds through the appropriate route

Invoice printing format

Choose whether detailed or summary invoices are normally printed - detailed would contain a list of the individual bookings, summary would contain a summary of the bookings

Insurance charge format

If you offer insurance cover at an extra charge, select whether you apply a fixed charge or apply a charge as a percentage of the booking

Insurance charge amount

Enter the charge you make either as a percentage of the net cost of the booking or as a fixed amount for a booking. For hirers electing to use your insurance rather than arranging their own, a charge will be added to any automatically generated invoices

Number of hours charged at a different rate

If you charge the first hour or hours of each booking at a different rate to subsequent hours, then enter the number charged at the initial rate

Enable online bookings

Tick this box if you wish hirers to make requests for provisional bookings online

Do not allow online bookings past this date

By default there will be no limit on the dates that hirers can make provisional bookings for. If you limit the release of bookable dates (e.g. you only accept bookings a year at a time) then set an end date beyond which hirers cannot book