To Add Products

When adding products to SCO, there are three different pricing options available - a single price, a multi-price group (e.g. different sizes for item of uniform), or there is the option to prompt the purchaser for their own price (e.g. for donations).

Choose from steps a), b) or c) depending on which pricing option is relevant. 

1. Click on the Configuration tab

2. Select Income configuration

3. Select Products

4. In the Products assigned to groups area, select the + next to the Group you wish to add the product to, select an existing Product within that group and then select Add product at the bottom of the screen
   OR Select Click here to add product under Products not assigned to group

5. Enter a name for the new product e.g. Book bag or Cardigan

6. Click Next

7. Choose the next set of steps depending on which pricing option is relevant:
   
   
   
   
   

   a) Single Price Product

   • Enter the price of the product

   • Proceed to Step 8 

   
   
   
   
   

   b) Multi-Price Product

   • Tick Product uses a multi-price group? 

   • Use the drop down menu by Sold by: to select an existing group
     OR

   • Select Edit groups to create a new group

   • Select <Click here to add a new group>

   • Enter the group name e.g. Size

   • Enter the group options e.g. Small, Medium, Large

   • Click Done

   • Ensure the new group is selected in the drop down menu next to Sold by:

   • Enter the prices by selecting the 0 under each option

   • Proceed to Step 8

   
   
   
   
   

   c) Ask for Price 

   • Tick Always ask for a price for this product? 

   • Leave price blank (0.00)

   • Proceed to Step 8
     
     
     
     
     

8. Select the Cost centre from the drop down box or select Add new to create a cost centre

9. Select the VAT code if applicable 

10. Click Next
    If you have set the product price as 0.00 (e.g. if you are creating a donations product) click Yes when asked Price is zero - continue?

11. Select Account codes, if configured

12. Click Next 

13. If you wish to track the product against a pupil's name tick Sales against pupil only?

14. If the product needs to be collected if purchased online, tick Stock product? 

15. If you would like the product to be available for online purchase (SCOPAY Online payments module required), tick Available online? 

16. Click on the >> chevron and click Finish

17. If you would like to restrict which pupils can view the product online, tick Restrict availability and select the relevant pupils 

18. Repeat for further products, as required

19. Click Done

View of a multi-priced product on the SCO Income screen

View of Products on the SCOPAY screen

Below is an example of how different types of Products display on SCOPAY

Book Bag is a single price product. Building Fund is a donations product that prompts the user to enter a price. Cardigan is a multi-price product. 

When the user selects Make Payment on Building Fund, they are shown this screen to Enter Payment Amount:

The drop down menu next to Cardigan can be used to select from the multi-price groups: