Useful Information
This section describes how to move money from one pupil or product to another where the payment may originally have been made incorrectly, or there is a credit balance that needs to be transferred.
It is not possible to create a direct transfer of funds between products, except for Dinners and the same Extended Day Club.
However, if the different product cost centres are in the same bank account, the following is a good workaround.
For cashless catering payments, see How do I transfer a cashless catering payment?.
This process applies to transferring funds between
- Dinners and Extended Day
- Different Extended Day Clubs
- Dinners and Trips
- Extended Day and Trips
- Products (Uniform, Revision Guides) and Trips
To Transfer Funds Between Different Products / Modules
- Against the first product (Dinners, Clubs, Products* or a Trip), select the pupil with the credit
- Click on the red Payment button (*for Products, first click on the Income tab)
- Select Refund
- Select the Credit/debit option
- Enter the amount to refund
- Enter a Memo, e.g. transferred to Pupil / Product B
- Click on Confirm refund
- Enter narrative, e.g. Pupil Name Product A to Pupil / Product B
- Click on Done
- Against the second product (Dinners, Clubs or a Trip), select the Pupil to move the credit to
- Click on the Payment button
- Select the Credit/debit option
- Enter the amount to pay (same as above)
- Enter a Memo, e.g. transferred from Pupil / Product A
- Click on Confirm payment
- Enter narrative, e.g. Pupil Name Product A to Pupil / Product B
- Click on Done
In Banking, these two transactions will total 0.00 and can be reconciled with your next statement, if required.
See also
Transfer Dinner Money Funds between Pupils / Siblings
Transfer Extended Day Funds between Pupils / Siblings
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